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2010 Academic Information
- Add/ Drop Information
- Attendance Policies
- Auditing Classes
- Classrooms
- Consortium of Universities
- Course Load
- Course Numbering System
- Disabilities, Services for Students with
- Disciplinary Sanctions
- Discrimination Complaints
- Examination Information
- Grades and Symbols
- Grade Appeals
- Grade Changes
- Grade Reports
- Graduate School Requirements for Summer School
- Honor System, Undergraduate
- Incompletes
- Learning Disabled Student Services
- Medical Leave of Absence
- Pass/Fail Option
- Transcripts
- Tutorials
- Withdrawal from a Course/ Summer School
Add/ Drop Information
Georgetown students may add/drop via the Web through Wednesday, June 9, 2010 for all sessions and through Wednesday, July 14, 2010 for the Second Session only. All Georgetown University students must obtain approval from their Dean for changes to their registrations. After June 9, students must use an Add/Drop Form signed by their Dean to make a request for a registration change for a First Session course. After July 14, students must use an Add/Drop Form signed by their Dean to make a request for a registration change for a Second Session course. All visiting students who wish to add or change a course, section, or number of credits, must submit an Add/Drop Form to the Summer School Office. Adding or changing courses, sections, credits or from a grade to pass/fail will not be permitted after May 26 for the PRE Session, June 9 for the FIRST and EIGHT-WEEK CROSS Sessions, or after July 14 for the SECOND Session. International students must receive approval for all course drops from the Office of International Programs. Students who have already taken the final exam will not be permitted to drop.
Auditing Classes
Auditors pay the standard per credit hour tuition rate ($TBA per UG credit; $TBA per Grad credit). If an auditor exceeds the number of absences permitted by the professor, a grade of "W" will be recorded on the record and no refund will be given.
Language courses (at the expository writing level and below) and consortium courses may not be audited by Georgetown students. Students in the College are not permitted to audit courses.
If a student wishes to change status from credit to audit, the student must obtain his/her Dean's signature on an Add/Drop Form and submit it to the Summer School by June 9 for the PRE Session, June 30 for the FIRST Session, July 8 for the EIGHT-WEEK CROSS Session, and August 4 for the SECOND Session. No tuition refunds will be granted for status change. Once a student registers for audit it is not possible under any circumstances to record a letter grade for that course.
Students who plan to have summer courses transferred to another school are advised not to audit unless approval is granted from that school.
Attendance and Timely Completion of Assignments
Attendance at all classes and laboratories is restricted to those who are registered.
All students are expected to promptly attend all classes and to complete all of their assignments in a timely fashion. All course requirements are to be completed no later than the date of the final examination.
Because of the intensive nature of summer study, absences are not generally permitted. Permissible absences will be determined by the professor at the beginning of the course. Auditors are allowed no more than the permitted number of absences.
An "absence" is defined as the failure of a student to be present when the class roll is checked by the professor. Lateness may be listed as absence, since students may be refused admission to any class when late. Flagrant cases of absence that affect the student's achievement of course objectives may necessitate withdrawal from the school.
Students absent for several days because of illness should notify their professor and the Dean of the Summer School.
Classrooms
Room assignments for each course will be printed on the Summer School Bill that will be sent to each student as confirmation of registration. Room assignments can also be obtained from the online Schedule of Classes.
The Consortium of Universities of the Washington Metropolitan Area
(limited to G.U. degree candidates)
Georgetown University is a member of the Consortium of Universities of the Washington Metropolitan Area. The other member institutions are American University, Catholic University, Corcoran College of Art and Design, Gallaudet University, George Mason University, George Washington University, Howard University, Joint Military Intelligence College, Marymount University, National Defense University, Southeastern University, Trinity College, the University of the District of Columbia, and the University of Maryland at College Park.
Students wishing to enroll at Georgetown University through the Consortium must contact their home school Consortium Coordinator (in the home school's Registrar's office) for information and assistance with registration.
Consortium Policies
General Policy for Georgetown University Students:
- Undergraduate students will be allowed to participate in the Consortium only to the extent that courses taken are not available at the home university.
- The student must be a degree candidate at Georgetown.
- Courses taken in the Consortium should be in the area of "enrichment." Ordinarily, a student will not be allowed to take part of his/her major requirements at another university.
- An undergraduate student must have the written approval of the dean of his/her school before registration through the Consortium will be allowed.
- A student must be in the junior or senior year before being allowed to register through the Consortium. It is understood that in cases involving language study (exclusive of elementary and intermediate level French, German, Russian, Spanish) first-year and sophomore students may be considered.
- Normally, a total of four Consortium courses is the maximum acceptable toward fulfilling degree requirements at Georgetown.
- Georgetown students are not permitted to audit Consortium courses.
- Physical Education courses may not be taken through the Consortium.
- A complete list of G.U. Consortium regulations may be found in the Undergraduate Bulletin.
Consortium Procedures for all Georgetown University students:
Before Registration:
- All undergraduate courses must be PRE-ARRANGED at the receiving school's department PRIOR to registration at G.U. so as to assure a place when classes begin.
- Courses requiring special permission or extra fees must be approved by the other institution prior to application for course approval at G.U. Any special fees or lab fees must be paid directly to the other institution.
At G.U. Registration:
- Obtain a Consortium Application in the Office of the University Registrar. You must complete one Consortium form for each university you plan to attend.
- Complete the Consortium form. Undergraduate students bring the form to your Dean for signatory approval. Graduate students bring the form to both your academic advisor and to the Graduate School Dean's office for approval signatures
Take your completed and signed Consortium form to the Consortium Coordinator at the University Registrar's Office. The Consortium Coordinator will send a copy of your registration request to the school you wish to visit. Your requested course(s) will be entered on your Georgetown record and a bill for the course tuition will be mailed to your billing address. The bottom copy of the Consortium form will be validated and returned to the student. This is the class admission card, as well as the Consortium I.D. card to obtain library privileges. Please read the instructions on the back of the card. This card is for the exclusive use of the student to whom it is issued, do not relinquish it to anyone.
When Classes Begin:
Show your Consortium card to the instructor(s) at the university. Ask the instructor(s) to add your name to the roster. You KEEP THE CARD for identification purposes.
Withdrawal and Grades:
- UNDERGRADUATE CONSORTIUM COURSES MAY NOT BE DROPPED AFTER THE LAST DAY FOR LATE REGISTRATION FOR EACH SESSION.
- Should it be necessary, withdrawal from a Consortium course must be done according to official procedures of your home university (which is is the university where the student plans to receive his/her degree).
- The grades recorded on your transcript will be those of the institution where the course is taught. No conversion to the G.U. grade system will be made. Undergraduates will not have Consortium courses included in their Q.P.I. No exceptions.
Specific inquiries should be addressed to the Registrar or to the appropriate Dean of the student's own university. For information on the Summer Session dates at Consortium Universities, please visit the web sites listed below:
For more information on the Consortium of Universities of the Washington Metro Area, click here.
Course Load
Students may not enroll in more than one course during the Pre Session, or for more than six or seven credit hours (generally two courses) in any one of the other sessions. Students may take more than the allowed number of credits only with the approval of the Dean of the Summer School. Current Georgetown students must have their summer loads approved by their Dean's Offices.
Course Numbering System
The first four letters of the course number indicate the department or division within the University offering the course. (Example: ECON-009-10; ECON indicates the Main Campus Economics Department.)
The three digits in the middle of the course number indicate the academic level of the course. (Example: ECON-009-10; 009 is an undergraduate course.)
|
Course Number |
Academic Level |
|
001-199 |
Undergraduate only |
|
200-299 |
Upperclass Undergraduate |
|
300-349 |
Undergraduate Tutorials, Readings, Research |
|
350-499 |
Upperclass Undergraduate and Graduate |
|
500-699 |
Graduate Lectures |
|
700-899 |
Graduate Seminars |
|
900-998 |
Graduate Tutorials, Readings, Research |
|
999 |
Thesis Research |
The last two digits of the course number indicate the course section. (Example: ECON-009-10/ -15; -10 is the section number for undergraduates, -15 is the section number for graduates.) This number is used to differentiate between course sections and designate (for summer only) the session in which the course is offered (sections -01 and -05 are Pre Session, sections -10 and -15 are First Session, sections -20 and -25 are Second Session, etc.).
Disciplinary Sanctions
During the Summer Sessions at Georgetown University discipline will be handled as set out below:
- All infractions will be handled through Administrative Action by the Director of Student Conduct or his/her designate.
- If the violation warrants a fine or work sanction, there is no appeal and the sanction must be completed within the indicated time.
- All other sanctions, short of suspension or dismissal from either the residence hall or the University, may be appealed. If appealed, the sanctions are held in abeyance and scheduled for appeal in the fall semester as early as possible.
- If the administrative action is either suspension or dismissal from the residence halls or the University, and the student appeals, the case shall immediately be scheduled for a hearing before the Appeals Board. The board is composed of two student board members, a faculty board member and the designated Assistant Dean. This is the final appeal.
Examinations
Final examinations will be administered during the last class for each session. Exams are given in the regularly assigned classroom. Deferred final examinations for those with excused absences will be given as arranged. Requests for deferred examinations must be presented in writing and approved by the Summer School. Special arrangements may be made with the instructor with the approval of the Dean of the Summer School.
Grades and Symbols
Grades are given only to students taking courses for credit. The summer grade, which is indicated on the student's transcript, is a combination of grades given for class work, tests, assigned papers or projects, laboratory performance and the final examination. Grades are recorded as follows:
Undergraduate Grades | |||||||
|
Grade |
Description |
Quality Points | |||||
|
A |
Excellent |
4.00 | |||||
|
A- |
- |
3.67 | |||||
|
B+ |
- |
3.33 | |||||
|
B |
Good |
3.00 | |||||
|
B- |
- |
2.67 | |||||
|
C+ |
- |
2.33 | |||||
|
C |
Adequate |
2.00 | |||||
|
C- |
- |
1.67 | |||||
|
D+ |
- |
1.33 | |||||
|
D |
Minimum Passing |
1.00 | |||||
|
F |
Failure |
0.00 | |||||
|
W |
Withdrew |
- | |||||
|
AU |
Audit |
- | |||||
|
N |
Incomplete |
(see section on Incompletes) | |||||
|
S |
Satisfactory |
(see section on Pass/Fail Option) | |||||
|
U |
Unsatisfactory |
(see section on Pass/Fail Option) | |||||
|
|
IP |
|
In Progress |
||||
|
NR |
No grades reported |
- | |||||
Graduate Grades |
|||||||
|
Grade |
Quality Points | ||||||
|
|
A |
4.00 | |||||
|
|
A- |
3.67 | |||||
|
|
B+ |
3.33 | |||||
|
|
B |
3.00 | |||||
|
|
B- |
2.67 | |||||
|
|
C |
2.00 | |||||
|
|
F |
0.00 | |||||
|
|
W |
Withdrew | |||||
|
|
AU |
Audit | |||||
|
|
I |
Incomplete | |||||
|
|
NR |
No grades reported by professor. | |||||
|
|
S |
Satisfactory, used only for pass/fail courses | |||||
|
U |
Unsatisfactory, | ||||||
|
|
IP |
In Progress | |||||
A degree candidate who fails any required semester course in a current major or minor must repeat and pass that course at Georgetown before graduation. Students cannot repeat for credit a course in which they earned a grade of D or better.
Pre- and post-baccalaureate undergraduate course work done through the Summer School by Georgetown students is recorded on their undergraduate record and included in the undergraduate QPI. The degree QPI is reported separately.
Grade Appeals
When students think that a grade is not justified, s/he should first discuss the grade with the professor in question on an informal basis. This discussion should take place as soon as possible after the end of the session in which the grade was given. If the matter is not satisfactorily resolved within 30 days, the student may make a formal written appeal to the Chair of the faculty member's department, with a copy of the appeal sent to the student's Dean.* The Chair of the faculty member's department will review the appeal, and if necessary convene a faculty committee (either a standing or an ad-hoc committee). The committee's decision (to raise, lower, or sustain the grade) will be final. Requests for a change of grade will not be approved if the new grade results from additional work performed after the initial grade had been assigned.
*Visiting students should contact the Dean of the Summer School.
Grade Changes
When a professor feels a grade change is justified (e.g., due to an error in recording), the professor will send a grade-change authorization form with a signed statement of the reasons for such a change to the Dean of the Summer School for approval. Professors cannot change final grades on the basis of additional work performed (including the resubmission of papers) after the initial grade has been assigned. A grade for a summer course may be changed by the professor by the end of November of the following term.
Grade Reports
Students may view their grades through MyAccess as soon as they have been posted. For information about MyAccess, please contact the Office of the University Registrar.
Graduate School Requirement for Summer Courses
Courses taken in the Summer School or as a Special Student do not automatically apply toward a degree, should the student subsequently enter a graduate degree program. However, they may be included for degree credit with the approval of the Department and the Graduate School.
Undergraduate Honor System
All students (Georgetown and visiting) enrolled in any credit course in the Summer School are bound by the regulations outlined in the Georgetown University Honor System. For a complete description, consult the separate publication, The Georgetown University Undergraduate Honor System, or the Undergraduate Bulletin.
Incompletes
Georgetown Undergraduate Students:
All work in a course is to be completed no later than the date of the final examination. When this is not possible (e.g., illness, term paper for graduate courses, etc.) the student must request permission from his/her Dean's Office. An "N" grade may be given at the discretion of the professor with the approval of the student's dean. Students with additional questions should consult the Undergraduate Bulletin or their dean for further clarification.
Georgetown Graduate Students:
A grade of "I" may be submitted by the professor when a student has been granted extra time to complete the required course work. Students with additional questions should consult the Graduate Bulletin or the Graduate School for further clarification.
Visiting Students:
Students must complete all work in a course no later than the date of the final examination. In the case of illness or other grave reasons, the student will request permission from the Summer School Dean's Office to receive the provisional grade of "N". No provisional grade except "N" may ever be given. Students requesting an N grade must process the "N" grade form in the Summer School Dean's Office by the last day of class. "N" grade forms are available in the Summer School Dean's Office; instructions are printed on the forms. With the approval of the Dean's Office, a professor may give an "N" grade. Without such permission, professors must submit a letter grade from A through F. Unauthorized "N" grades are automatically converted to failures. When an "N" grade is granted, the course must be completed and the final grade submitted by the professor no later than November 30 for the summer sessions.
Medical Leave of Absence
A student can be granted a medical withdrawal when the student's health is impeding normal academic progress. If possible, the student's health status will be evaluated by a physician on the Student Health Center staff who will assess the medical justification for the leave. If this is not possible, information about the student's health status may be provided by the student's treating health professional.
After considering the medical information, the student's academic Dean will decide whether to grant the leave of absence and will inform the Registrar. Denial of a request for a medical leave of absence may be appealed in writing to the Provost whose decision will be final.
Pass/Fail Option
Students may elect to take some of the undergraduate courses offered on a Pass/Fail basis. Language courses offered at Georgetown may not be taken on a Pass/Fail basis. Georgetown students must first secure approval on an Add/Drop Form at their respective Dean's offices. They must then obtain their professor's signature and their dean's signature and submit the form to the Registrar for processing. Visiting students should come directly to the Summer School Office to fill out an Add/Drop Form, and then obtain their professor's signature. Students who plan to have summer courses transferred to another school are advised not to elect the Pass/Fail option unless approval is granted from that school.
Pass/Fail requests will not be considered by the Summer School after May 26 for the PRE Session, June 9 for the FIRST and the EIGHT-WEEK CROSS Sessions, and July 14 for the SECOND Session. No requests will be considered after these dates. Once a course has been chosen by the student on a pass/fail basis, under no circumstances will a letter grade be recorded for that course.
Pass/Fail courses will be marked "S" (satisfactory) and "U" (unsatisfactory). "S" is equivalent to "C" or better. "U" is equivalent to "C-", "D(+)" or "F". Neither the "S" nor the "U" will affect the student's Quality Point Index. Only courses noted as "S" receive credit. Consortium courses may not be taken for Pass/Fail.
Transcripts
Visiting students pay a one-time $12.00 transcript fee. The fee is included with the tuition charges on the student's Summer School Bill. To obtain a transcript, you must submit a completed Transcript Request Form directly to the University Registrar's Office. No transcripts of academic record will be issued during registration. Transcripts will not be issued when unsatisfied financial obligations to the University exist. For more information, please download the Transcript Request Form and/or visit the University Registrar's website.
Tutorials
When it is essential for the completion of a student's program, tutorial courses are arranged to accommodate Georgetown degree students in good academic standing, provided a full-time Georgetown Professor will be in residence throughout the session and is willing to undertake the supervision of the student's work, which includes regularly scheduled consultations. Students should obtain and complete the "Request for Tutorial Registration" form available in the Summer School Office.
A student may only take one tutorial course during the Summer Sessions. Students must obtain the written approval of their instructor, Department Chair, and the Dean of the G.U. school they attend. The student must then return the form to the Summer School. Students will pay the standard per credit hour tuition rate for tutorial courses. Tutorial courses cannot be taken through the Consortium. No refunds are given for tutorials. No academic credit will be given to a student who fails to comply with the above procedure.
The approval of the Dean of the Summer School for tutorial courses must be obtained by June 8, 2010, for both the First and Second Summer Sessions. All payments for tutorial courses must be received in the Student Accounts Office no later than June 25, 2010. The application and registration procedures are the same as for other Summer School courses. Professors are required to turn in all summer tutorial grades by September 3, 2010. The tutorial option is not available for visiting students.
Withdrawal From A Course
A student who wishes to withdraw from a course after the end of the Add/Drop period must report to the Summer School Office to fill out a Add/Drop Form; all Georgetown University students must have signatory approval from their Dean's office on their completed Add/Drop Form. The student must withdraw by June 9 for the PRE Session; June 30 for the FIRST Session; July 14 for the EIGHT-WEEK CROSS Session; and August 4 for the SECOND Session. No withdrawal from a course will be allowed after these dates. No withdrawals from a course will be considered if the student has already taken the final exam.
If a student does not complete a course for which s/he is registered and from which s/he has not officially withdrawn, the student will be charged the full tuition and an "F" grade will be recorded for the course. A deletion of the course from the record will be made only if the student drops within the first three days of classes in a given session; thereafter dropped courses are indicated by a "W" grade. Tuition will be refunded for the course(s) dropped, according to the refund schedule noted under Financial Information. Exceptions to these regulations must be approved by the Dean of the Summer School.
